Privacy Statement

Last updated: 18 August 2026

EvoEvents is committed to safeguarding the personal information of those who use the system. This privacy statement explains how we manage your personal information.

EvoEvents Limited — NZBN 9429030513594.

Who does this privacy statement apply to?

This privacy statement applies to personal information collected about:

• Riders
• Owners
• Parents of riders
• Volunteers at events
• Event organisers.

What personal information do we collect?

We collect personal information about you when you or someone associated with you uses our system.

The personal information we may collect includes:

• Your name
• Your contact details, including address, email or phone number
• Information about your horse / animal
• Entry information including information about accommodation
• Results of events you have entered
• Membership information
• Payment information
• Communications with you
• Details about your computer and browser
• Your interactions with our website and emails, including the pages you click on and emails you open.

How is your personal information collected?

The majority of personal information is collected directly from you. However, personal information may also be collected from an event organiser or someone making an entry on your behalf or volunteering you to assist.

Is it compulsory to provide personal information?

It is optional to provide personal information. However, if certain personal information is not provided, we may not be able to provide the services sought or you may not be able to enter events.

How do we use your personal information?

We use your personal information for a variety of reasons including to:

• Create and manage your account
• Process entries for events
• Record and publish results of events
• Communicate with you
• Answer your inquiries and provide customer services
• Making improvements to our services and customer support processes
• Administering our website for internal operations, including troubleshooting, data analysis, testing, research, security and statistical purposes
• Meeting our legal or compliance obligations
• Managing and resolving any legal or commercial complaints and issues
• Enforcing the law.

We may send marketing or promotional communications to you by email or text where you have indicated you would like to receive these. If you do not wish to receive such communications, please contact us and we will respect your request and cease future communications. You can also unsubscribe via the relevant link in the communication you received.

How do we use tracking technologies including cookies?

We use cookies for a variety of purposes including to make your online experience more efficient and enjoyable. You may choose which cookies you wish to accept. If you do not accept all cookies, please be aware that you may lose some of the functionality of the website.

We work with third party suppliers who may also set cookies on our website, for example Google Analytics and Facebook. These third party suppliers are responsible for the cookies they set on our site. If you want further information, please go to the website for the relevant third party.

Full details of the cookies we set are in our Cookie Policy.

Who do we share your information with?

We may share your information in the following circumstances:

• Your entries and results are made publicly available
• Event organisers in order to arrange and run their event
• Any person you authorise.
• With payment providers in order to make payment.
• Where communication is sent by text we may share your information with the platform provider to enable delivery of messages.
• Where we are using Google Analytics your information will be disclosed to Google for use as detailed within Google’s Privacy Policy. Google may share this information publicly and with their partners.
• With law enforcement, regulatory bodies, legal advisors or similar third parties.

We do not disclose your personal information to any third party other than those described previously, subject to where we are legally required to do so or where you have provided consent.

Some of your personal information may be shared outside of New Zealand / Australia. Where we disclose your information overseas, other than making it publicly available, we take reasonable steps to ensure it is handled in accordance with legislation.

How do we secure your information?

We take all reasonable measures to ensure the security of your personal information that is held by us from such risks as loss, misuse, unauthorised access, disclosure, alteration and destruction.

How long do we keep your information?

We will keep your personal information for only as long as is necessary to achieve the purpose for which it was collected.

What are your rights?

You have the right to ask for a copy of your personal information or request that we correct it. If you would like a copy of your personal information or wish to have it corrected, please contact us.

Have a question or a concern?

In the first instance, please contact us at:

EvoEvents Ltd
Phone: 021 684858
Email: vicki@evoevents.co.nz

Alternatively, you have the right to make a complaint to the Office of the Privacy Commissioner or the Office of the Australian Information Commissioner.

Will you change this privacy statement?

We may change this statement from time to time in the future. Any such changes will be posted here. We advise you to check back frequently to see any updates or changes.